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Library Policies

Here are the "Rules of the road" for the RSU Library staff and patrons.

Checkout periods

Overdue and Lost Books

Fines and Bills

We do not charge fines for overdue books, but we do bill library patrons for replacement costs plus a restocking fee if a book is not returned within 28 days of its due date.

Materials should be checked in a timely manner on the day they are due to be returned. Reserve materials should be immediately checked in after in-house use. Items in the indoor book return bin will be checked daily by student workers. The outdoor book drop is emptied early each day. This lessens the possibility of patrons being sent overdue notices unnecessarily.

Notice Schedule:

7 days overdue: First notice.

14 days overdue: Second notice. Patron is warned that an enrollment hold will be placed on his or her account if the item(s) are not returned.

21 days overdue: Third overdue and Hold notice. Patron is notified that a hold has been placed on their enrollment account which will prevent them from enrolling for classes or getting grades or transcripts until the book is returned. Katherine Tennison places the hold.

28 days overdue: The item’s status is changed to Assumed Lost, and an invoice is sent to the student and to the Bursar’s office, for the replacement cost of the item(s) plus a restocking fee. A student can resolve this invoice by returning the item(s) (the preferred method), or, if the materials are lost, by paying the invoice. If a lost item is paid for at the Bursar’s office, the bursar contacts Katherine Tennison immediately to let her know the item has been paid for, at which time she removes the enrollment hold and notes that the bill has been paid. If a student returns an item for which s/he has been billed, the library will remove all holds and notify the bursar that the item has been returned and the bill can be marked as paid. The Library and Bursar’s Office each run and exchange weekly reports listing returned items and paid invoices, which are used to ensure all holds are removed promptly and bills are marked as paid. Books returned via the book drop are taken care of by this weekly routine. If a student returns a long overdue or lost book in person, the item will be checked in, the enrollment hold removed as soon as possible in Jenzabar.  Katherine will be informed of the item and the library user so she can contact the Bursar’s Office.

For the replacement cost of overdue, non-returned items, see Michelle Owens, the Collection Development Librarian. Questions regarding overdue items or enrollment holds should be directed to Katherine Tennison, Circulation Technician. 

Reserve Collection

The reserve collection is kept on shelving behind the circulation desk. These materials have been placed on reserve by instructors for the use of their students for a particular course. They are to be checked out for 2 hours and are to be used in the library. However, all faculty members may check out any reserve materials and take them out of the building, subject to recall if needed.

User Categories


Students may have a total of 20 items checked out at any time.  Students are limited to no more than 15 books,  eight DVDs/BluRays, eight compact discs  (combined total should be no more than 20 items).  Books, audiobooks and compact discs are checked out to students for 21 days,  and DVDs/BluRays are checked out for seven days. Other privileges include interlibrary loan service, Internet and electronic database access, computer access for word processing, and reference services.   Students pay tuition, a per-credit hour library fee, and a per-credit hour technology fee as a basis for these privileges.

Students use their Rogers State University ID as a library card. 

Full-Time Faculty

Rogers State University faculty members have more liberal check out privileges.    They may check out more materials and renew them multiple times, since they may be using the materials as part of their courses.  Faculty may also keep up to 100 books, 20 compact discs, 25 DVD’s, 20 audiobooks.  Books are checked out to faculty for 120 days and audiovisual materials are checked out for 60 days.  They are encouraged to return materials by the end of the semester, however.  Their privileges include interlibrary loan, reference services, and Internet and electronic database access, and one of any type of av equipment..  Periodicals or reference materials may be checked out by faculty for seven days.  Periodicals are checked out manually on a card kept at the circulation desk.

Faculty may use their RSU ID as a library card. 

Adjunct Faculty

Adjunct faculty checkout limits are the same as for staff: (see below)  30 books & CDs, 8 of any type of audiovisual, and one of any type of av equipment.  Their patron record expires at the end of each semester in the same way that student patron records do.  They are not able to check materials out or renew beyond their record expiration date.

The adjunct faculty library card is an RSU ID or a paper borrower card.

 RSU Staff 

Rogers State University staff and administration have renewal privileges that are more liberal than students, but they are encouraged to return their borrowed materials on time.  Staff are limited to no more than 30 books, eight compact discs, eight DVD’s, eight audiobooks..  Books, audiobooks and compact discs are checked out to staff for 21 days, and DVD’s are checked out for seven days.    Staff privileges include interlibrary loan, reference services, and Internet and electronic database access. The patron's RSU ID card serves as their library card. Periodicals or reference materials may be checked out by staff for seven days.  Periodicals are checked out manually on a card kept at the circulation desk.

Community Borrowers

Community borrowers are members of the public who pay a one-time $20 fee to use this library.  Patrons will need to show a photo ID in order to create an account.  They may check out up to ten items.  Community borrowers are limited to no more than five books, five compact discs, five DVD’s, five audiobooks (combined total should be no more than ten items).  Books, audiobooks and compact discs are checked out for 21 days, and DVDs are checked out for seven days.   Community borrowers may utilize interlibrary loan for up to two items at a time.                                     

The community borrower library card is a paper card. 

RSU Alumni

RSU Alumni may receive checkout privileges from Stratton Taylor Library by first obtaining an Alumni Card from the RSU Development Office.  The library does not charge alumni for this benefit. We will place a barcode on the back of the Alumni card and add the patron to our database.  The Alumni Card holder may check out up to 10 items with no more than five books, five compact discs, five DVD’s, five audiobooks (with a combination of no more than 10 items).  Alumni may utilize interlibrary loan for up to four items at a time.

Rogers County teachers, librarians, and school administrators

Rogers & Mayes County librarians, as well as educators and administrators from State Board of  Education accredited schools in Rogers & Mayes County, are eligible for a free community borrower card. To apply for a card please bring your school ID, badge or proof of employment.  Privileges are the same as for regular community borrowers.

OK Share Card Users from Other Colleges

These are visitors who are library users in good standing at another college or university in Oklahoma which participates in the OK Share program. They need to present a current white OK-Share Card and a valid photo i.d. in order to be entered into the Workflows system, with an expiration date at the end of the current semester. OK Share patrons are issued a yellow borrower card.  

They may borrow up to a total of five books, but no audiovisuals. The patron record for the visiting OK-Share participant needs to have the home institution placed in the Notes field.

An RSU library patron can get an OK-SHARE card from us to take to another university.  Complete the OK-Share form and issue them a white OK-SHARE card from the center drawer at the front desk. A printed copy of the completed electronic record must be placed in the OK-Share folder.  The folder is in the file cabinet for reserve materials near the front desk (second drawer.) If the file is not located, the copied patron record may be put in the mailbox for Carolyn Gutierrez in the library break room. 

Bartlesville/Pryor Campuses

Privileges for students, faculty, and staff on these campuses are the same as for those on the Claremore campus.  Normally, the procedure is performed by interlibrary loan staff. First, any material going to these campuses must be checked out of this library just as any material would be to anyone on this campus.  Due dates are extended an extra week to ensure that the items returning by courier from one campus to the other will not result in overdue items. Then, the items are packaged for transit. The mailing label should read: Courier to the Bartlesville Campus: Attention Campus Director, for (Student, faculty or staff name); or Courier to the Pryor Campus: Attention Campus Director or Pryor Campus Office, for (student, faculty or staff name). 

It is helpful to alert the branch Directors as well as the Claremore mailroom (Administrative Services), by email, that the library is sending a book or other item through the courier.   Every item sent from the Claremore campus by courier to the other campuses is logged by the Claremore campus mailroom.  Every item received, and given out to the recipient at the branch campus is also logged.

Report the transaction to Kelly Ewing, Library Assistant-Circulation, for keeping of statistics.

Pryor and Bartlesville campus offices package and return the items to the Claremore campus.  The student, faculty, or staff member is responsible for returning the item to the Bartlesville or Pryor campus, without concern for getting it to the Claremore campus.

Online Students and Faculty

Circulation privileges for online students, faculty, and staff are the same as for on-campus.  Any materials going direct to any RSU online patron, at the preferred address of the recipient, must be checked out of this library just as any material would be to anyone on campus.